Fleet managers and business owners face constant challenges when it comes to controlling costs, streamlining operations, and supporting drivers on the road. Fuel is one of the biggest expenses in fleet operations, and without proper tools, it can lead to waste, fraud, and unnecessary complexity. By centralizing transactions, monitoring expenses in real time, and offering fuel savings through rebates and discounts, fuel cards have become an essential tool for modern businesses.
With features like real-time alerts, customizable purchase limits, and driver-focused rewards, earnify™fleet offers a modern approach to managing fleet fuel expenses.
What is a Fleet Fuel Card?
A fleet card, or fuel card, is a specialized payment solution designed for businesses with multiple vehicles. Unlike general credit cards, fleet cards provide dedicated controls for purchases related to vehicles, drivers and fuel. Fleet managers can use these cards to manage fuel expenses, track payments and monitor fleet performance with greater efficiency.
With the earnify™fleet card, you get more than a payment method; you get an all-in-one fleet management tool that allows you to:
- Save on every gallon of gas or diesel with in-network, volume-based fuel rebates.
- Control what drivers can purchase, from diesel and gas to maintenance and services.
- Access a nationwide network of over 8,000 fueling locations, plus acceptance at 95% of U.S. fuel stations.
- Monitor every transaction with real-time alerts, reporting, and account access.
Why Fuel Management Matters for Fleet Managers
Fleet management is more than keeping vehicles moving; it’s about optimizing every gallon, every route, and every dollar spent. Fuel costs account for a significant percentage of fleet expenses, and without strong controls, a business risks overspending.
Here are some of the key challenges fleet managers face with fuel management:
- Rising fuel prices and unpredictable market changes.
- Unauthorized purchases and fraud at fuel stations.
- Manual reporting and paperwork that slow down operations.
- Driver non-compliance with company fueling policies.
Fleet fuel cards address these problems directly by giving fleet managers visibility and control. For example, earnify™fleet allows businesses to set spending limits, monitor purchases and enforce policies automatically at the pump.
How Fleet Fuel Cards Work
At their core, fuel cards function as payment cards tied to a fleet management platform. Every transaction is logged digitally and in real time, giving businesses access to detailed reporting and insights. Fleet managers can:
- Approve or restrict specific purchase categories (fuel, maintenance, services).
- Track vehicle expenses by driver, location, or time of day.
- Receive alerts for suspicious transactions.
- View spending reports for cost analysis and audits.
Fleet cards from earnify™fleet are accepted at 95% of U.S. gas stations, and in-network fueling (where rebates can be earned) includes more than 8,000 bp, Amoco, Thorntons, TA, Petro and TA Express fueling locations. Wide acceptance ensures drivers don’t waste time searching for an approved station.
For fleet managers searching for the right balance of control, efficiency and savings, earnify™fleet delivers a solution designed for modern fleet operations.
Benefits for Fleet Managers
With earnify™fleet cards, fleet managers gain access to:
- One account, one invoice, one credit line for simplified administration.
- Automated reporting tools to eliminate manual data entry.
- Driver-focused rewards that encourage compliance.
- Volume-based rebates that reduce overall fleet fuel expenses.
Key Features of Fleet Fuel Cards
Here are some of the key features of fleet fuel cards.
Fuel Savings and Discounts
- Volume-based rebates at bp, Amoco, Thorntons, TA, Petro and TA Express.
- Earn rewards for drivers to motivate in-network fueling.
- Promotional offers, such as extra savings for six months for new accounts.
Expense Tracking and Reporting
- Real-time monitoring of every transaction.
- Customizable, detailed reports for smarter business decisions.
- Insights into driver behavior, vehicle fuel usage and cost patterns.
Fraud Prevention and Security
- Driver PINs required at the pump.
- Spending controls set by amount, category or time.
- Instant alerts for unauthorized purchases.
- Ability to deactivate lost or stolen cards immediately.
Driver Convenience
- Accepted at 95% of U.S. fuel stations.
- Easy mobile app for drivers to check balances and rewards.
- Loyalty points through the earnify™fleet rewards program.
Business Efficiency
- One program for fuel, services, tolls and maintenance.
- Centralized account access for administrators.
- Reduced paperwork and simplified reconciliation.
Fleet Fuel Cards vs. Traditional Payment Methods
| Feature | Fuel Card (Earnify™fleet) | Credit Card | Cash |
|---|---|---|---|
| Purchase controls | Yes (by category, limit, driver) | Limited | None |
| Fuel rebates | Volume-based | None | None |
| Transaction tracking | Automated, real-time | Manual | Manual |
| Fraud protection | Advanced security + PINs | Basic | None |
| Driver rewards | Yes | None | None |
Why earnify™fleet is the Right Solution
Built on industry-leading platforms like Mastercard® and WEX, earnify™fleet delivers a blend of security, efficiency, and convenience. With features like real-time alerts, customizable purchase limits, and driver-focused rewards, earnify™fleet offers a modern approach to managing fleet fuel expenses.
Highlights include:
- Nationwide network coverage with more than 8,000 in-network stations.
- Promotional fuel discounts for new businesses.
- Fraud protection and purchase monitoring that reduce risk.
- One platform for all expenses, simplifying fleet operations.
The Right Fleet Management Tool for the Job
Fuel management is critical for any business that uses vehicles for operations. Fleet fuel cards streamline expenses, provide valuable data insights, and reward drivers for fueling in-network.
For fleet managers searching for the right balance of control, efficiency and savings, earnify™fleet delivers a solution designed for modern fleet operations. From purchase controls and rebates to fraud prevention and real-time reporting, it is more than a card — it is a supercharged business tool for every mile, every stop, and every vehicle.
